* Note : All the downloadable files are in english language.

Pre-Arrival Notification

Pre-Arrival Notification of security (PANS) for:

1. Passenger ships including high speed passenger craft, 

2. Cargo ships, including high-speed craft, of 500 GRT and upwards, and 

3. Mobile offshore drilling units 

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This form is to be submitted to the Chennai Port Authorities at least 96 hours prior to the arrival of the vessel.

If the voyage of the vessel is less than 96 hours then the PANS must be sent with in 2 hours from the departure of the last port.

Declaration Form for Security

Declaration Form :

1. Declaration Form For Security 

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Registration of Shipping/Steamer Agent in ChPA

1. Annex - 1 - Registration Request Letter Format., 

2. Annex - 2 - Customer Registration Form & Authorized Signatories Details Format. 

3. Annex - 3 - Agency undertaking Format 

4. Annex - 4 - Agent Appointment Letter Format (to be submitted by the Shipping Agent - every voyage in PCS) 

5. Annex 5 - Declaration format by the Vessel`s Shipping Agent (to be submitted by email in shipping@chennaiport.gov.in) 

Application Form For Issue Of Renewal Of Stevedoring And Shore Handling Licence

Application Form :

1. Application Form For Issue Of Renewal Of Stevedoring And Shore Handling Licence Under The Chennai Port Trust (Licensing Of Stevedoring & Shore Handling) Regulations, 2021 

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Procedure For Vessel Detail Amendment / Extension Of Allotment Period

Procedure For Vessel Detail Amendment / Extension Of Allotment Period For Immediate Requirement For Storage Of Cargo On Vessel To Vessel Basis – E-Mail Application:

1. Procedure For Vessel Detail Amendment / Extension Of Allotment Period, 

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Application for Amendment of Vessel Details / Extension of Allotment Period

Application For Amendment Of Vessel Details / Extension Of Allotment Period For Immediate Storage Of Cargo On Vessel To Vessel Basis – E-Mail Application:

1. Application for Amendment of Vessel Details / Extension of Allotment Period, 

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Downloadable Bill Formats

 MBook, Final Contract Certificate, First & Final Bill, Running Account Bill

Berthing Policy

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Import/Export of Explosives (IMDG Class I cargo) Standard Operating Procedure

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Importing Ammonium Nitrate in Chennai Port

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Vessel Planning Forms(Liquid/Dry/Break Bulk Cargo)

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Vendor Application - Stores Department

1. Registration

2. Application for Enlistment as Vendor in Stores Department.

3. General Rules for Registration of Firms.

4. Instructions and Guidelines.

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Feedback on the Services Offered at Chennai Port

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Merchant Shipping Rules 2012

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List of waste oil Recyclers permitted for collection of oily waste from the ships calling at Chennai Port

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